THE SUBJECT ASSOCIATION LOUNGE
The subject association lounge is a space for the use of the associations working within the University of Lapland. The space is a suitable venue for events but also has an assembly room. Reserving the subject association lounge is free of charge. The student union takes care of the lounge together with the university.
The space has two separate parts: a couch area and a sittning (fin. sitsit) area. The sittning area has tables and chairs for organizing a sittning event. In the bigger couch area there is a small kitchen corner that has a refrigerator, a microwave, a coffee-maker and a sink. However there is no oven. Each user of the space takes care of the tidiness of the space. The cleaning supplies can be found from the bigger couch area.
If you have questions, don’t hesitate to contact the Adviser of Organizations and Communications:
Would you like to have your event at the subject association lounge?
1) Make a reservation in the subject association lounge’s own reservation calendar. Also check that there aren’t any other reservations at the time. (Questions on availability: jarjestoasiantuntija(at)lyy.fi).
2) Name a person in charge of the organizing. That has to be a person who already has a right to enter the space.
3) Inform the janitors of your event via email about a week before the reservation begins. Remember to mention in the message who is the person in charge of the event. The head of the janitors will forward the information the other janitors: heikki.aakkonen(at)ulapland.fi or hanna.aakkonen(at)ulapland.fi.
4) If the event lasts really late in the evening the person in charge has to sign in to the space after 8 PM but before 10 PM. The signing-in happens by showing the electronic key to the reader outside the outer door or the white door in the hallway. Notice that this should be done also when the person in charge has entered the space with the electronic key before 8 PM.
The front door should never be opened from the inside with the electronic key during the event because this triggers the alarms. The people who use the front door after 8 PM have to use the the lock or open the door with the exterior e-key reader from the outside.
5) The person in charge of the event is always the last person who leaves the space. They have to show their e-key to the front door’s interior reader after everybody’s already went outside. This is how the alarms of the space are set on for the night.
6) On Sundays the alarms are on throughout the day and they are stop being active once the e-key is shown at the front door. The usage of the e-key must be especially strict and the person in charge must not use the e-key to open the door from the inside before everybody else has left.
7) The participants must be informed that they cannot enter the subject association lounge through the university hallway outside the university’s opening hours. (After 8PM on Mon-Fri, after 4 PM on Saturdays and the whole Sunday. Notice that holidays may cause changes in the instructions).
8) All broken property that belongs to the university must be announced to the janitors.